Executive Assistant – Elida Beauty, UKI
Work Location – Battersea, London
Job Type- Full Time
Who we are … we are Elida Beauty
Elida Beauty is a very exciting new beauty business within Unilever. We are re-found iconic brands by remixing them for today’s generation, making them even bigger beauty hits than they were first time around.
Our remixes democratize beauty, because we want everyone on the ‘beauty dance floor’ with our top-quality products at a great value.
Driven by our colleague’s creativity, agility and close connection with consumers, customers and suppliers we are able to unleash the true potential of our loved brands with a fresh start. We ‘Re-Found’ them using a start-up mentality that always ‘finds a way’. Our ‘no silos’, one team approach drives both personal and business growth so that together we deliver outcomes that are music to the ears of consumers, customers, colleagues and the planet alike.
We represent in the UKI & ANZ the following brands, TIgi Bed Head, VO5, Toni & Guy, Brylcreem, Impulse, Matey, Badedas
Your Role & Key Responsibilities
This role provides high-level administrative support to the General Manager of Elida Beauty in UKI / ANZ as well as the leadership team comprising of two direct reports, Commercial Director & Marketing Director.
This role requires interaction with a wide range of people, in UK&I, ANZ Elida Beauty business, Unilever and externally with customers and agencies. The role requires skill at managing the diaries of the leadership team as well as supporting the team of 45 people, leading the team calendar and events schedule, the ability to interact confidently with senior leadership and manage the demands of a diverse Global team. The individual will have the ability to use judgement to make great decisions and optimise the efficiency and effectiveness of the GM, Commercial Director & Marketing Director.
Key responsibilities include the following:
Diary management– assessing competing priorities and anticipating requirements; filtering and prioritising
Organising international travel, including preparation of itineraries, visas, etc. together with management of out of office requirements
Screening, responding to and redirecting mail, as appropriate
Composing/typing general correspondence/emails
Leading forward planning of meeting schedule, ensuring agenda and meeting content are delivered on time in full.
Preparation of presentations and other materials for meetings
Organisation and administration of local meetings & visitors – coordinating all logistics i.e. attendees, timings, equipment and rooms.
Organising international meetings using knowledge of technologies available to deliver the most appropriate solution i.e. telepresence, live meetings etc.
Co-ordination of expenses and invoice processing
Pro-actively tackling issues related to administrative processes to ensure speed and efficiency
Ownership of starter/leaver admin process for team
Supporting finance in T&E and BIC budget management, including leading the new vendor process and raising purchase orders
Stakeholder Management and key interfaces:
Commercial Director & Commercial Team
Marketing director & Marketing team
Supply chain team
Finance BP & team
HR BP & team
Senior board of Elida Beauty
Customers: including GTM distribution partners
Marketing/communication agencies (if applicable)
3rd Party merchandisers
Skills and Experience :
This role requires proven strong experience as a Personal Assistant and experience working in a corporate environment and regional/global organisation. It requires discretion and confidentiality and you need to be comfortable working in an entrepreneurial environment which moves at pace.
Critically, the jobholder must be well organised, able to prioritise tasks of high complexity and have the ability to build relationships with an international network and key stakeholders across different levels internally and externally.
Excellent written and oral communication skills are important, plus experience in managing office processes and where necessary, developing new approaches to meeting changing needs.
The incumbent must be comfortable working in a virtual environment, embracing new ways of working and using knowledge of the technologies available to proactively support the needs of the GM & his team.
Candidates should have a high degree of maturity, self-confidence and have strong interpersonal skills.
Solid IT skills are required, particularly Word, Excel and Powerpoint. Accuracy, speed, proactivity and an ability to ‘get things done’ are vital.
A passion for and an eye for ‘Beauty’ & ‘Personal Care’ would be an advantage.
Who we are looking for :
We want someone to join the team who can demonstrate the following leadersip skills
Initiative – Comfortable using your own initiative
Influencing – comfortable to influence direct reports as well as others in an effort to proactively manage the best outcome for these individuals and the business
Bias for action, & speed to get things done
Confidence to take decisions, exercise autonomy.
A strong sense of ownership and accountability
Ability to be discrete & manage confidential information
High level of resilience and problem solving.
Ability to bring people together / be in a team environment
You love to win, and have fun doing it.
Ability to perform under pressure & have fun whilst doing it
Transparency & openness
To ensure that your personal creativity helps to unlock our potential, we will upskill and reskill you. We will develop leading-edge digital marketing skills and best-in-class teamworking capabilities.
Most importantly, we will give you the autonomy to use them like a ‘founder’. We will help you to think like a CEO so that we all focus on delivering our Purpose and so you drive growth as you develop. Imagine how good we will feel when we see that our creativity reignites growth in the business because consumers embrace our new ideas.
Excited about the Role?
Please apply online. Your application will be reviewed against our requirements and we will be in touch to provide you with an update on the status of your application.
Connect with us
We’re always looking to connect with those who share an interest in a sustainable future.
Get in touch with Unilever PLC and specialist teams in our headquarters, or find contacts around the world.Contact us