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Executive Assistant - Elida Beauty CEO

Job ID: R-15596 Category: Customer Development Location: Milton Keynes, England Date posted: 05/27/2021
A man sits by a Unilever logo A smiling girl wears a pink hard hat and holds up Unilever products

Executive Assistant – Elida Beauty

Work Location – Battersea, London

Job Type-  Full Time

Who we are … we are Elida Beauty

Elida Beauty is a very exciting new beauty business within Unilever.  We are re-found iconic brands by remixing them for today’s generation, making them even bigger beauty hits than they were first time around.

Our remixes democratize beauty, because we want everyone on the ‘beauty dance floor’ with our top-quality products at a great value.

Driven by our colleague’s creativity, agility and close connection with consumers, customers and suppliers we are able to unleash the true potential of our loved brands with a fresh start.  We ‘Re-Found’ them using a start-up mentality that always ‘finds a way’.  Our ‘no silos’, one team approach drives both personal and business growth so that together we deliver outcomes that are music to the ears of consumers, customers, colleagues and the planet alike.

We represent in the UKI & ANZ the following brands, TIgi Bed Head, VO5, Toni & Guy, Brylcreem, Impulse, Matey, Badedas

Your Role & Key Responsibilities

Your Role:

This role provides high-level administrative support to the Elida Beauty CEO as well as his leadership team.

This role requires interaction with a wide range of people, in the Elida Beauty business, Unilever and externally with customers and agencies. The role requires skill at managing the diaries of the leadership team as well as supporting the team of 45 people, leading the team calendar and events schedule, the ability to interact confidently with senior leadership and manage the demands of a diverse Global team. The individual will have the ability to use judgement to make great decisions and optimise the efficiency and effectiveness of the GM, Commercial Director & Marketing Director.

Key responsibilities include the following:  

  • Diary management– assessing competing priorities and anticipating requirements; filtering and prioritising

  • Organising international travel, including preparation of itineraries, visas, etc. together with management of out of office requirements

  • Screening, responding to and redirecting mail, as appropriate

  • Composing/typing general correspondence/emails

  • Leading forward planning of meeting schedule, ensuring agenda and meeting content are delivered on time in full.

  • Preparation of presentations and other materials for meetings

  • Organisation and administration of local meetings & visitors – coordinating all logistics i.e. attendees, timings, equipment and rooms.

  • Organising international meetings using knowledge of technologies available to deliver the most appropriate solution i.e. telepresence, live meetings etc.

  • Co-ordination of expenses and invoice processing

  • Pro-actively tackling issues related to administrative processes to ensure speed and efficiency

  • Ownership of starter/leaver admin process for team

  • Supporting finance in T&E and BIC budget management, including leading the new vendor process and raising purchase orders

Stakeholder Management and key interfaces:

Internal: 

  • CEO

  • General Managers

  • Commercial Director & Commercial Team

  • Marketing director & Marketing team

  • Supply chain team

  • Finance BP & team

  • HR BP & team

  • Senior board of Elida Beauty

External:  

  • Potential investors

  • Customers: including GTM distribution partners  

  • Marketing/communication agencies (if applicable) 

  • 3rd Party merchandisers

Skills and Experience :

This role requires proven strong experience as a Personal Assistant and experience working in a corporate environment and regional/global organisation.  It requires discretion and confidentiality and you need to be comfortable working in an entrepreneurial environment which moves at pace.

Critically, the jobholder must be well organised, able to prioritise tasks of high complexity and have the ability to build relationships with an international network and key stakeholders across different levels internally and externally.

Excellent written and oral communication skills are important, plus experience in managing office processes and where necessary, developing new approaches to meeting changing needs.

The incumbent must be comfortable working in a virtual environment, embracing new ways of working and using knowledge of the technologies available to proactively support the needs of the GM & his team.

Candidates should have a high degree of maturity, self-confidence and have strong interpersonal skills.

Solid IT skills are required, particularly Word, Excel and Powerpoint.  Accuracy, speed, proactivity and an ability to ‘get things done’ are vital.

A passion for and an eye for ‘Beauty’ & ‘Personal Care’ would be an advantage.

Who we are looking for :

We want someone to join the team who can demonstrate the following leadersip skills

  • Initiative – Comfortable using your own initiative

  • Influencing – comfortable to influence direct reports as well as others in an effort to proactively manage the best outcome for these individuals and the business

  • Bias for action, & speed to get things done

  • Confidence to take decisions, exercise autonomy.

  • A strong sense of ownership and accountability

  • Organizationally strong

  • Ability to be discrete & manage confidential information

  • High level of resilience and problem solving.

  • Ability to bring people together / be in a team environment

  • You love to win, and have fun doing it. 

  • Ability to perform under pressure & have fun whilst doing it

  • Transparency & openness

Join us…

To ensure that your personal creativity helps to unlock our potential, we will upskill and reskill you. We will develop leading-edge digital marketing skills and best-in-class teamworking capabilities.

Most importantly, we will give you the autonomy to use them like a ‘founder’. We will help you to think like a CEO so that we all focus on delivering our Purpose and so you drive growth as you develop. Imagine how good we will feel when we see that our creativity reignites growth in the business because consumers embrace our new ideas.

Excited about the Role?

Please apply online. Your application will be reviewed against our requirements and we will be in touch to provide you with an update on the status of your application.

Better for our consumers, better for the world and better for each of us

The way we manufacture, package and distribute our products will be better for everyone and for the planet. We will bring a new meaning to diversity and inclusion by providing access to beauty products that suit every kind of skin and hair.

Diversity at Elida Beauty is about inclusion, embracing differences, creating possibilities and growing together for better business performance. We embrace diversity in our workforce. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.

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