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Artwork Coordinator (CE) - Elida Beauty

Job ID: R-15512 Category: Marketing Location: Rueil-Malmaison, Île-de-France Region Date posted: 05/28/2021
A man sits by a Unilever logo A smiling girl wears a pink hard hat and holds up Unilever products

Artwork Coordinator(CE)– Elida Beauty 

Work Location - Paris, France

Job Type - Full Time

Who we are … we are ElidaBeauty

Elida Beauty is a very exciting new beauty business within Unilever.  We re-found iconic brands by remixing them for today’s generation, making them even bigger beauty hits than they were first time around.

Our remixes democratize beauty, because we want everyone on the ‘beauty dance floor’ with our top-quality products at a great value.

Driven by our colleague’s creativity, agility and close connection with consumers,customersand suppliers we are able to unleash the true potential of our loved brands with a fresh start.  We‘Re-Found’ them using a start-up mentality that always ‘finds a way’.  Our ‘no silos’, one team approach drives both personal and business growth so that together we deliver outcomes that are music to the ears of consumers, customers, colleagues and the planet alike.

Your Role and Responsibilities

The Artwork Coordinator role covers the artwork management end to end. Leading change management, improvement in ways of working,processesand efficiency within the portfolio of work/location/team and PMA’s (external agencies) is also part of this role.

The primary purpose of this position is to manage the creation and approval of packaging artwork from design lock, through to commercially reproducible mechanical artwork and separations which are handed over to the printer in a timely manner. This person will be responsible for initiating and managing projects using the artwork management system,and alsoworking within a multi-functional and multinational project team to deliver projects on time, in full.

The position must interface with internal teams (such as Marketing, R&D, Supply Chain, Quality, e-Commerce) who provide master design files and pack content,and alsoexternal partners (print management agencies, design agencies, printers, etc) who deliver the work in the form of mechanical artwork, pack image albums and printed packaging.

As technical experts, they will provide expertise and input into the design,artworkand print phases of the project to ensure that the right levels of approval integrity, brand quality and consistency are maintained throughout the artwork process and supplier printing process. There is also a responsibility to manage the creation of digital pack images and hero images for various channels and touch points internally and externally in an ever more digital and connected world.

Responsibilities:

  • Be the owner of the artwork process,rolesand responsibilities and how to fit this into the innovation project management process to deliver projects on time and in full. Work with Process team to identify improvements to the artworkprocess

  • Be the Artwork Business Partner in the key and strategic brands / Category you are working on, understanding the Brand DNA & guidelines and plans,prioritiesand volume per year. Present artwork updates at senior meetings as and when required, taking actions from thesemeetings

  • Collaborate with marketing and design agencies at the design phase, providing expert guidance and technical inputs to ensure that the design is technically printable before the artwork is routed for internal approval.

  • Set-up and run pre-production meetings bringing together design agencies, print management agencies,printersand internal stakeholders to ensure that quality and consistency is maintained from artwork to print phase of the process. Ensure that master design files are created according to prescribed toolbox specifications and handed over to the print management agencies correctly, and that the printed artwork matches the design requirements,

  • Work with marketing to ensure visibility on artwork cost and spend, and that the printed packaging is optimized for coste.g.print process, number of colours, etc

  • Take accountability for delivery of mechanical artwork and separation files to printers, proactively manage issues if/as they arise. Work with the agencies to drive improvements to quality and efficiency for their portfolios and locations.

  • Gatekeeper of project timelines and deadline

  • Create and manage projects for key / strategic brands in the internal artwork management system adhering to Unilever’s defined artwork process Manage the delivery of digital pack images following Artwork Excellence process, to the right quality and on time.

  • Manage internal and external stakeholder expectations for your tasks relating to status,timingsand technical expertise.

  • Ensure that the print management agency follows the approved rate cards and service level agreements, and that responsible procurement and payment procedures are followed, in line with company policy.

  • Approvecolorreliable proofs on behalf of marketing to ensure that the proof meets marketing’s expectations.

  • Sourcing of printer specifications and align them to the defined processes and ways of working.  

  • Approvecolorstandards (1st press pass) if not covered by the print management agency and distribute to the relevant parties if required.

  • Work on global and regional continuous improvement programs for Artwork Excellence from Design to Pack Images (TBC).

Challenges:

  • Coordinating multiple projects simultaneously; working with various cross-functional team members as well as multiple external stakeholders at the same time

  • Work through multi-cultural environment and people / partners in many different countries.

  • Managing artwork in a continuously changing environment, where timelines are alwaystightand artwork is always on the critical path for delivery. Delivering this on time and efficiently.

  • Working with a process and online system that requires discipline fromothers

  • Managing the external vendor’s compliance within agreed lead time and quality of delivery, compliance to rate card and processes, particularly when they are not co-located in the samecountry

  • Influencing the improvement to artwork management efficiency through project management, process compliance, visibility of artwork KPI’s and ways of working within the team.

  • Functioning as a technical expert and business partner to Marketing and other functional teams from design to artwork to print phase of the process.

  • Manage and report on print management agencies performance based onElida Beautyevaluation criteria.

  • Drive improvements in processes, also coaching/mentoring colleagues in the team with less experience.

Scope of the role:

  • The scope of the role covers adaptive design, artwork, print management and digital image creation responsibilities.

  • This position can be responsible for several brands and categories at the same time. This may be across market clusters or countries.

  • There is no central time zone and therefore the position may have to work in several different environments.

  • The individual must also coordinate multiple external vendors, also possibly within other time zones.

  • This will require interaction with many departments to manage all projects as per the artwork process.

Skills and Competencies:

  • Strong communication skills

  • Ability to build collaborativerelationships

  • Hold peopleaccountable

  • Good organizational awareness

  • Strong at influencing

  • Negotiating skills

  • Business Partner mindset (not Customer Service)

  • Ability to embrace and managechange

  • Strong Project Management

  • Can-do mentality and an open mindset with an entrepreneurial spirit

  • Highly computer-literate

  • Fluent English

  • Intercultural Awareness

Required Experience:

  • Three to five years’ experience in artwork management or a similar role, which may include: print production, print management, graphic design, packaging development and or supply management, etc.

Join us…

To ensure that your personal creativity helps to unlock our potential, we will upskill and reskill you. We will develop leading-edge digital marketing skills and best-in-class teamworking capabilities. 

Most importantly, we will give you the autonomy to use them like a ‘founder’. We will help you to think like a CEO so that we all focus on delivering our Purpose and so you drive growth as you develop. Imagine how good we will feel when we see that our creativity reignites growth in the business because consumers embrace our new ideas.

Better for our consumers, better for the world and better for each of us

The way we manufacture,packageand distribute our products will be better for everyone and for the planet. We will bring a new meaning to diversity and inclusion by providing access to beauty products that suit every kind of skin and hair.

Excited about the Role?

Please apply online. Your application will be reviewed against our requirements and we will be in touch to provide you with an update on the status of your application.

Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.

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