IC People Operations Specialist Romania

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Join The Magnum Ice Cream Company!

IC People Operations Specialist Romania

Scope: Local

Reports to: IC HR Lead Romania & Moldova

Location: Bucharest / Suceava

Terms & Conditions:  Full time

The Ice Cream division at Unilever is now on a journey to become a standalone business, aiming to be an independent, EUR 8.3 billion publicly listed company by the end of 2025. We’re on a mission to create the ultimate snacking company.​ A place where growth, innovation, founder and ownership mentality, and performance are cultivated and rewarded. And where we craft extraordinary ice cream experiences - transforming ordinary moments into lasting memories.​ Because we know, life tastes better with ice cream.​

The Magnum Ice Cream Company is all about growth. Growing our business. Growing our customers’ businesses. Growing our people’s careers.​ Growth begins with empowerment. So we free our people to be innovative, responsible entrepreneurs, driven and equipped to give our consumers more amazing products and unforgettable moments – and having fun doing it.​

With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry.  We have been taking pleasure seriously for more than 100 years, serving happiness with every lick or scoop of ice cream for generations.

We are investing to unlock the full growth potential of The Magnum Ice Cream Company as a standalone entity, once we separate from Unilever, which is planned to happen before the end of 2025.

We dream big but keep things simple to act fast.​

If you want to grow with us, make an impact, and shape the future of Ice Cream, this is the place for you!

JOB PURPOSE:

The purpose of this role is to support the implementation of the company’s people strategy by delivering high-quality administrative and operational HR services across the employee lifecycle. The role holder ensures accurate and compliant management of personnel documentation, maintains organized and legally sound employee records, and facilitates smooth HR processes from onboarding to offboarding. Through proactive coordination and attention to detail, this role contributes to a positive employee experience and the efficient functioning of the Human Resources department.

KEY RESPONSIBILITIES:

• Prepares employment contracts, addendums, and decisions affecting the Individual Employment Contract, and sends them to line managers for signature collection;
• Updates employee information in Workday;
• Requests necessary work equipment for new hires (laptop, phone, JML) via internal systems;
• Sends onboarding or return-to-work training data to the Health and Safety (SSM) and Fire Safety (PSI) responsible persons;
• Sends documents for job allocation to the County Employment Agency (AJOFM);
• Ensures that all documentation related to the hiring process is complete and compliant with internal procedures and current legislation;
• Maintains electronic records of personnel files and sends reports to line managers for updates or completion;
• Prepares the Admin Template file for Payroll updates related to new contracts;
• Schedules medical check-ups for new hires and periodic exams, and maintains communication with occupational health providers;
• Prepares documentation required for inspections and audits;
• Sends monthly reports required for invoicing occupational health services and other employee benefit providers (PO, if applicable).
• Prepares documentation and represents the company during inspections, together with department colleagues;
• Periodically sends reports requested by hierarchical superiors;
• Ensures GDPR requirements and principles are respected within the scope of responsibility;
• Provides HR-related informational support to employees regarding activities within their area of responsibility;
• Offers administrative support (drafting & processing) for any type of document specific to HR activities (contracts, addendums, decisions, certificates, notifications, etc.);
• Prepares and submits declarations and reports to authorities (e.g., REGES).

WHAT YOU NEED TO SUCCEED. SKILLS, EXPERIENCES & QUALIFICATIONS:

• Bachelor’s degree
• Minimum 2 years of experience in administrative HR
• Strong knowledge of labor legislation and regulations related to personnel records
• Excellent organizational skills, attention to detail, and document management abilities
• Advanced PC skills, especially in MS Office (Excel, Word, Outlook)
• Fluent in English (written and spoken)
• Clear and professional communication skills, both verbal and written
• Ability to work with confidential information and meet strict Deadlines

WHAT WE OFFER

• Annual Bonus based on individual and company performance
• 1 meal ticket worth 40 RON for each working day effectively worked
• Private Health Insurance
• Easter, Holiday and Christmas Bonuses
• Extra holidays
• Partial reimbursement of gym membership costs
• & many more

LEADERSHIP & CULTURE:  The Ice Cream Way

We are looking for bold, driven individuals who thrive in a fast-paced, dynamic environment and share our approach to growth, collaboration, and innovation. Here’s what defines success in our organization:

Focus on Growth – Embracing new challenges, seeking opportunities to innovate, and continuously looking for ways to expand and improve. Whether it’s scaling markets, evolving roles, or leading teams, we value those who see possibilities and take initiative.

Speed & Simplicity – Working efficiently, adapting quickly, and simplifying processes by leveraging technology to drive better outcomes. With ethical decision-making as the backbone to this, we drive agility and stay focused.

Winning with Fun – Collaborating, integrating seamlessly with a founder/owner mindset, keeping what’s best for the company at the heart of all that is done. We build diverse, inclusive, and winning teams that drive our business.

Bold Innovations – Experimenting with fresh ideas and innovative thinking that shape our industry, through product development, process improvements, and customer experiences. Being obsessed with the consumer, we embrace change to drive growth.

Care & Challenge – Fostering an open, transparent environment where team members can grow, share feedback openly, holding themselves and each other to high standards while maintaining a strong sense of support and camaraderie.

Expertise in our category – A deep understanding of our industry, customers, and market trends enabling us to stay ahead and turn challenges into opportunities. Curiosity, insight, and a willingness to learn and lead enables us to remain market makers.

If these qualities resonate with you, we’d love to connect and explore how you can be part of our team.

Unilever embraces diversity and encourages applicants from all walks of life. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. 

Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.