Join us as Executive Assistant / Legal Operations Associate

Scope: USA & UK

Location: Bosques, Mexico City

Terms & Conditions: Full-time hybrid (in-person 3 times a week at the office) No national or international relocation bonus applies.

Fluency in spoken and written English is required.

The role requires schedule flexibility to work across U.S. and U.K. time zones

JOB PURPOSE
Where this position fits into the team:
• Executive assistant to the Global Head of Litigation and Chief Business Integrity Officer (USA based), Head of Business Integrity (UK based), and team support to the Litigation and Business Integrity Team
• Part of the Unilever Legal Powerhouse – a team we’re currently building, which consists of around 25 colleagues in Mexico City, who will work together with the other Powerhouse teams in Barcelona, São Paulo and Bangalore
• Integral part of the Unilever’s Legal Function - a global operation consisting of approximately 500 lawyers and specialists.

Our Legal team focuses on high-impact strategic business partnering and has recently been recognised as ‘Most Innovative’ In-House Legal Team in Europe. We are at the forefront of innovation and digital transformation, leveraging Gen AI tools, data, and hubs to shape the future of Legal.

Every individual here can bring their purpose to life through their work. Join us and you’ll be surrounded by inspiring leaders and supportive peers. Among them, you’ll channel your purpose, bring fresh ideas to the table, and simply be you. As you work to make a real impact on the business and the world, we’ll work to help you become a better you.

KEY RESPONSIBILITIES:
• Manage and maintain schedules, appointments and travel arrangements for the Global Head of Litigation and Chief Business Integrity Officer
• Act as a point of contact between the Global Head of Litigation and Chief Business Integrity Officer and internal/external stakeholders
• Planning & coordination of Department meetings, events and activities
• Project management for Department-wide workstreams, development of tracking systems and internal SharePoints to host resources
• Prepare and edit correspondence, reports, PowerPoint presentations as requested
• Coordinate and attend meetings, taking accurate minutes and following up on action points
• Handle confidential and sensitive information with professional discretion
• Organize and prioritize tasks, ensuring deadlines are met successfully
• Provide administrative support to other members of the Business Integrity and Litigation teams team as needed

REQUIRED QUALIFICATIONS:

• 3 - 5 years' experience as a Legal Administration Assistant, Personal Assistant, Project Management or similar role preferably within the FMCG industry.

• Bachelor's degree in business administration, legal studies, or related field preferred

• Exceptional knowledge of Microsoft Word, Excel and PowerPoint

• Experience working with tools such as Navan, Concur, invoice processing systems, digital platforms, and SharePoint.

• Excellent business English, with strong oral and written communication skills

• Highly organized with the ability to manage numerous projects simultaneously in a fast-paced environment

• Willingness and drive for organization and process excellence

• Strong interpersonal skills and highly team-oriented

PREFERRED QUALIFICATIONS:

Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.