Production Administrative Assistant

MAIN JOB PURPOSE

Responsible for any data changes made on the quality records and procedures. Also responsible for the updated significant internal and external document and review of existing procedures annually.

JOB RESPONSIBILITIES

Safety, Health, and Environment

• Follows all SHE policies and procedures according to existing guidelines
• Ensures that his/her work area is free of safety risks and/or hazards
• Reports unsafe conditions and unsafe acts accordingly
• Completely wears/uses prescribed PPEs
• Follows prescribed work procedures and company safety rules/regulations

Quality

• Follows all quality policies and procedures according to existing guidelines
• Ensures that his/her work area is free of quality risks and/or hazards
• Reports quality behavioral observations accordingly
• Adheres to guidelines on personal hygiene

Job Scope

• Update procedures and work instructions.
• Update all existing quality forms.
• Ensure updated copies are distributed to respective concern departments.
• Responsible for the recall of old documents and proper filing.
• Ensure retention period and proper disposition is observe.
• Responsible in the coordination on the renewal of all Legal requirements needed by the plant.
• Responsible in the coordination of all important external documents.
• Responsible in the coordination to external certifying bodies, government and non-government agencies.
• Responsible for the minutes of the Management Review meeting
• Conducts internal audits for the compliance of written procedures (e.g. production forms, engineering monitoring forms, etc.
• Responsible for the creation of needed forms in the production.
• Responsible for the proper filing and storage of pertinent documents.
• Observe Good Manufacturing Practices (GMPs) to ensure safe and healthy working environment.
• Responsible for annual renewal of Business, Sanitary and other government permits.
• Performs other job-related functions that may be assigned from time to time. Production Administration
• Responsible for collecting, monitoring, reviewing & filing of all production forms. 2. Ensuring availability of all production forms.
• Production office supply issuance & monitoring.
• Daily encoding of dumped starch and ESM monitoring sheet
• Daily encoding of Line Performance monitoring report (OR, OEE & Losses reasons)
• Release weekly summary of line performance monitoring report
• Release weekly summary of 4Ms for FG performance report
• Monthly encoding/ data gathering of Process forms (Dispensary, Batch line, ESM & Starch forms)
• Monthly inventory & ordering of production office supplies & barcode labels
• Monitors and submit monthly accrual of 3rd party labor cost to accounting
• Respond to payment issues regarding 3rd party manpower service providers
• Maintains all logs & required documentation such as Product Realization Manual, minutes of meetings and any related production documents.
• Prepares all necessary documents needed in Audits.

MINIMUM QUALIFICATIONS/SKILLS REQUIRED

• Diploma in any 4 years course relevant to stated functions.
• Knows how to analyze the system and made recommendation for improvement.
• Preferably with administrative experience.
• Knowledge in Microsoft 365 tools such as Outlook, Word, Excel, etc.
• Willing to work in General Trias, Cavite

We highly encourage applicants to exclude information on age, gender, and school/s in view of Equity, Diversity, and Inclusion. Unilever assesses candidates based on skills, performance, experience and leadership.

Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.

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