Personal Assistant Andina

Unilever is currently hiring for Personal Assistant ANDINA

Function:  General Management

Reports to: General Manager Andina & Colombia

Scope: Andina

Location: Bogotá, Colombia

Terms & Conditions: Full time

ABOUT UNILEVER

Unilever is the place where you can bring your purpose to life with the work that you do – creating a better business and a better world. You will work on brands that are loved and improve the lives of our consumers and the communities around us. You will lead innovations, big and small, that will make our business win and grow. You will learn from brilliant business leaders and colleagues who provide mentorship and inspiration so that you can become a better you.

JOB PURPOSE

If you are passionate about coordinating agendas, networking, influencing internal and external stakeholders, managing multiple tasks and supporting and streamlining administrative processes, then this role is just for you!

WHAT WILL YOUR MAIN RESPONSIBILITIES BE

• General Manager Andina’s Agenda management: Manage the executive’s agenda, coordinating with a wide range of internal and external stakeholders to ensure diaries goes smoothly, as well as pivoting and changing where needed.
• Event management: Arrange Meetings, Visits, Conferences, and special Events for the Andina Leadership Team.
• External contacts management: Effective communication with external contacts at a senior level and organizations that involve the Andina’s General Manager and/or LT participation.
• Purchasing Process: Leads this process in conjunction with local support, ensuring all approvals completed within time frames for expenses on all relevant systems (Coupa mainly).
• Visitor management: Works hand in hand with WPS and Security to ensure the correct management of international travelers.
• Administrative Process Efficiencies: Identify and implement efficiencies and standardization of administrative tasks or processes for all Functions, together with other related areas.

WHAT YOU WILL NEED TO SUCCEED

Experiences & Qualifications

• University degree in Business Administration, Engineering, Economics or related fields.
• English proficiency is a must.
• Experience:
  • +5 years of proven experience and track record of high performance as a Personal Assistant or Administrative Assistant and experience working in a regional or global organization, preferably in the FMCG industry.
  • Managing office processes is important and where necessary, developing new approaches to meeting changing needs.
  • Excellent in Microsoft applications including Outlook, Word, Excel, and PowerPoint, in Coupa for budget management.

Skills

• Well organized.
• Able to prioritize tasks of high complexity.
• Project management.
• Process streamlining and automation.
• Ability to quickly acquire new IT skills to utilize key company software and systems.
• Strong interpersonal skills - Capable to build relationships with an international network and key stakeholders across different levels in and outside of the organization.

Leadership

• Purpose & Service
• Personal Mastery - High degree of maturity, self-confidence, and enthusiasm. Must be trustworthy, sensitive, and discreet when exposed to confidential information.

• Agility - Be flexible, agile. Initiative to think proactively how to support the leadership team to be as efficient as possible. Be comfortable working both in a face-to-face and in a virtual environment and building collaboration with people from different cultures around the world.

• Business Acumen - Accuracy and speed are essential.

ARE YOU INTERESTED?

 Please apply via this portal as e-mail applications will not be processed. By applying to this role, you are confirming that you have informed your Line Manager and that you are at a point in your career with Unilever where it is appropriate for you to be applying for other positions.   

Unilever embraces diversity and encourages applicates from all walks of life! This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. 

Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.