EU Executive Assistant and Office Manager, Ben & Jerry’s

Please Note: The deadline for applying is 23.59 the day before the job posting end date.

Job Title: EU Executive Assistant and Office Manager, Ben & Jerry’s

Department: Marketing

Reports To: B&J EU Director

Location: Datchet, UK

About Ben & Jerry’s

Ben & Jerry's Homemade Inc., started in 1978 in a renovated gas station in Burlington, Vermont, USA, founded by childhood friends and dedicated activists Ben Cohen and Jerry Greenfield. In 2000 Ben & Jerry’s became a wholly owned autonomous subsidiary of Unilever with a unique governance structure that provides for an independent Board of Directors vested with primary responsibility for advancing Ben & Jerry's social mission and ensuring the essential integrity of the brand. Central to the mission of Ben & Jerry's is the belief that all three parts of its mission must thrive equally. This translates into a high-paced growth environment without compromising our grassroots and activist spirit. That is how we remain a true purpose-led organization with a connected 3-part mission.

Ben & Jerry’s 3-Part Mission:

Social mission: We initiate innovative ways to improve the quality of life locally, nationally, and internationally specifically on Climate Justice and Social Justice, Racial Justice, and Economic Justice

Product mission: We make and distribute the finest quality natural ice cream and euphoric concoctions

Economic mission: We operate our Company for sustainable, Profitable financial growth

About The Magnum Ice Cream Company

The Ice Cream division at Unilever, which Ben & Jerry’s is an integral part of, is preparing to stand on its own, aiming to become an independent, EUR 8.3 billion publicly listed company by the end of 2025. We’re on a mission to create the ultimate snacking company. A place where growth, innovation, founder and ownership mentality, and performance are cultivated and rewarded. And where we craft extraordinary ice cream experiences - transforming ordinary moments into lasting memories. Because we know, life tastes better with ice cream.

Job Purpose

The B&J EU Executive Assistant & Office Manager is a pivotal role within the Ben & Jerry’s EU team, providing high-level administrative support to the EU Director and operational coordination for the Barn team, our B&J office in Datchet. This role ensures the smooth running of the Datchet office, manages workplace services, and supports internal events and visits. It requires a proactive, organised individual with strong communication skills and the ability to manage multiple systems and stakeholders.

Key Responsibilities

• Provide executive support to the EU Ben & Jerry’s Director, including calendar management, travel arrangements, and meeting coordination.
• Support the B&J EU and Barn team with administrative tasks such as processing expenses, raising and tracking purchase orders (POs), handling mail, and coordinating logistics.
• Manage workplace services at the Datchet office, including overseeing cleaning contractors, site operations, and vendor coordination.
• Maintain office supplies, equipment, and facilities taking pride in our office being a great place to work.
• Track operational budgets and support leaders in making informed decisions regarding facility related expenditures
• Ensure the office adheres to health and safety regulations and company standards. This includes coordinating with the SHE team, organising training sessions, and conducting regular safety audits.
• Organise internal events, team offsites, and stakeholder visits, including logistics for the annual Board of Directors visit.
• Foster a positive office culture and ensure high levels of employee engagement by assisting in organising team-building activities and and addressing workplace issues promptly.
• Assist line managers with the onboarding process for new hires, ensuring they have a designated workspace, are familiar with office resources, and feel supported throughout their integration.
• Perform any other tasks related to supporting the EU leadership team and managing the office as required.

What you need to succeed

• Minimum of 5 years’ experience in an executive assistant or office management role, preferably within a corporate or FMCG environment.
• Proven ability to manage complex calendars, travel arrangements, and stakeholder communications.
• Demonstrated ability to adapt quickly to challenges and proactively improve team and individual efficiency.
• Strong organizational and multitasking skills with attention to detail.
• Experience in managing workplace services and coordinating with external contractors.
• Proficiency in Microsoft Outlook, Teams, SAP, Coupa, and other administrative platforms.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively within a team.
• Experience in event planning and logistics coordination is desirable.

WORK ENVIRONMENT

Office environment

Travel: approx. 5 % of your time

NOTES

About Unilever

Unilever is one of the world’s leading suppliers of Food, Home and Personal Care products with sales in over 190 countries and reaching 2 billion consumers a day. Unilever has more than 400 brands found in homes around the world, including Dove, Tresemme, Lynx, Lifebuoy, Shea Moisture, Persil, Domestos, Ben & Jerry’s, Magnum, Marmite, The Vegetarian Butcher, Graze and Pot Noodle.

Faced with the challenge of climate change and the need for human development, we want to move towards a world where everyone can live well and within the natural limits of the planet. That’s why our purpose is ‘to make sustainable living commonplace’ 

What We Offer

Not only do we offer a competitive salary and pension scheme, we also offer an annual bonus, subsidised gym membership, a discounted staff shop and shares. You’ll have the opportunity to work directly with our renowned and exciting brands in a flexible and hybrid working environment.

Whilst the role is advertised on a full-time basis, we would be happy to discuss possible flexible working options and what this may look like for you. We are a key advocate of wellbeing and offer a variety of support for our people including hubs, programmes and development opportunities. We strive to achieve a family-friendly and inclusive workplace and to, above all, create possibilities for all.

Diversity at Unilever is about inclusion, embracing differences, creating possibilities and growing together for better business performance. We embrace diversity in our workforce. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. We are also more than happy to provide reasonable adjustments during our application and interview process to enable you to be present your best self. To find out more, including about our Employee Resource Groups, please click here Equity, Diversity & Inclusion at Unilever | Unilever.

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