Ice Cream Team Coordinator

• Prioritize and schedule meetings on behalf of the ICLT, and other executives.

• Manage all calendar entries and act as point of contact for inside and outside of new ice-cream company

• Oversee the detailed coordination and booking of travel and all travel related itineraries.

• Act as a point of contact for Communication within the ice-cream company and the rest of the organization and w/ third parties. 

• Ensure timely and effective communications are established including editing and updates to presentations and external communications. 

• Manage the planning and logistics for key community meetings, training sessions, leadership team meetings as well as the annual planning process 

• Organize T2T customer meetings – arrange location, travel, accommodation, AV, meals etc

• Coordinate the on-going tracking and management of overhead travel budgets

• Complete and submit all OH expense reports on a timely basis; including ensuring direct report expenses are reviewed and approved on time. 

• Project coordinators for new ice-cream office location, design, transition and implementation 

• Lead communication coordinators for HR learning, events, team building activities and development programmes 

• Organizes local and international workshops, conferences, trainings and meetings and provides support to international visitors.

SKILLS:

• Effective Communication to convey complex information clearly and build relationships with stakeholders at all levels organisation, internally and externally 

• Confidence and capability to take on large scale events under pressure and deliver outstanding experiences for suppliers, customers and our people

• Truly business partner mindset: bringing support and calm to very busy, agile and every change business context 

• “Can Do” (founder) mentality to unlock problems finding effective solutions with speed, showing passion and motivation for business growth. 

• Eye for detail and analytical skills to analyse data to make informed decisions, optimize processes and costs. 

• Flexibility to adapt to changing market conditions, technologies, and organizational needs.

QUALIFICATIONS 

• Relevant years of secretarial background supporting a large team at Board or Executive Level 

• Advanced in MS Office Suite, Expert with Tele-conferencing and Video-conferencing support 

• Proven ability to organize seminars/workshops with attendees from across the region; and to provide support to Managers who are traveling, remotely. 

• Essential personality traits includepassionate, energetic, interactive, self-motivated, IT literate, must be able to prioritize, highly organized and good interpersonal skills, committed, resilient under pressure. 

ARE YOU EXCITED TO CRAFT THE ICE CREAM FUTURE?

To apply, you must do so online. Please do not forget to upload your Talent Card, CV and 2023 End-Of-Year Assessment. If you have been informed that you are at risk of redundancy, please make sure to tick this box during your application and also attach your letter of redundancy to the application.Your application will be reviewed against our requirements, and we will be in touch shortly after the closing date to provide you with an update on the status of your application.

By applying for this vacancy, you are confirming that you have made your Line Manager aware of your application and that you are at a point in your career with Unilever where it is appropriate for you to apply for other positions.

SPECIAL NOTE TO APPLICANTS OUTSIDE OF UK:  

For the recruitment of this position, we would like to emphasize that local conditions apply to the position and for this vacancy in principle we will consider candidates based in the set locations. If you are based outside of these locations and you are interested to apply, please feel free to do so but at this stage we will not take your application forward. We will only consider your application if a decision is made to also recruit outside of the set locations. Please be aware if you are applying for this role from outside UK, while location of the role is within the UK, if successful, your internal application will be treated as a self-initiated Change Location Outside of Country (CLOC) transfer. You will be eligible for relocation support in the form of economy-class flights (to UK), immigration support (if applicable), tax support (in the year of move) and a lump sum, net of taxes will be paid during the first salary payment in the UK. No further relocation support will be provided in a self-initiated CLOC.

ADDITIONAL INFORMATION

Unilever is an Equal Opportunity Employer that embraces diversity and encourages applicants from all walks of life. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.  

We take pleasure seriously. Join the Ice Cream team now!