HR Co-ordinator

Job Title: HR Co-ordinator

Location: Gloucester Factory

Work-Level: FMF

JOB PURPOSE

We are looking for a HR Co-ordinator to provide essential support to the HRBP and People Partners. You will work alongside the people partners to be the first point of contact for employee and managers for first line queries in relation to employment contracts, new starters, leavers, role changes, company policies and procedures, payroll queries and you will manage all employee related information.

You will be responsible for producing reports, data and analytics to provide key insights for the HRBP. As well as providing administration for ER cases and employee documentation such as letters.

You will be keen to throw yourself into this role and provide support, where required, on several HR projects and initiatives. You will see this as a great opportunity to learn and develop your skills in a dynamic and fast paced environment. As an individual, you will be pro-active, resilient and self-motivated with a positive way of thinking, highly personable, diplomatic, professional and possess exceptional communication skills. A very pragmatic, hands-on approach is key to this role.

RESPONSIBILITIES

• Responsible for absence management tracking and administration including the creation of weekly absence reports
• Responsible for electronic and paper-based employee files ensuring they are kept up to date
• Support on site recruitment including organising and administrating assessment centres
• Supporting the development, implementation and administration of engagement initiatives including employee surveys, wellbeing, reward and recognition, internal communications and site values
• Administration of payroll reports monthly
• Collaborating with the central payroll team on payroll queries
• Producing reports, data and analytics for the HRBP
• Raising cases with the central team for processing changes and terminations
• Maintain and audit the people data on Workday ensuring it is accurate and up to date
• Collecting the documentation required for right to work information
• Managing the HR inbox and answering queries or directing them to the appropriate people partner
• Supporting managers in a note-taking capacity in meetings such as disciplinary and grievances as required
• Prepare documentation for ER cases and correspondence to employees.
• Ensure compliance with HR Policy and Procedures
• Carrying out exit interviews with all employees leaving the business
• Generation of monthly reporting for the leadership team and for tracking people statistics
•  Support general HR queries and HR initiatives and projects. 

ALL ABOUT YOU

ESSENTIAL:

• Working knowledge of Microsoft Office and competent in the use of Excel
• Excellent organisation and administration skills
• Experience of analytical and problem-solving skills with the ability to organise and analyse data
• Good attention to detail
• Demonstrated ability to work as part of a team
• Great communication skills, both verbal and written
• Ability to plan, multi-task and manage time effectively.

PREFERRED / DESIRABLE:

• Proven work experience as an administrator or co-ordinator
• A willingness to learn and develop within HR and Employee Relations.

NOTES

About Unilever

Unilever is one of the world’s leading suppliers of Food, Home and Personal Care products with sales in over 190 countries and reaching 2 billion consumers a day. Unilever has more than 400 brands found in homes around the world, including Dove, Tresemme, Lynx, Lifebuoy, Shea Moisture, Persil, Domestos, Ben & Jerry’s, Magnum, Marmite, The Vegetarian Butcher, Graze and Pot Noodle.

Faced with the challenge of climate change and the need for human development, we want to move towards a world where everyone can live well and within the natural limits of the planet. That’s why our purpose is ‘to make sustainable living commonplace’.

What We Offer

Not only do we offer a competitive salary and pension scheme, we also offer an annual bonus, subsidised gym membership, a discounted staff shop and shares. You’ll have the opportunity to work directly with our renowned and exciting brands in a flexible and hybrid working environment.

Whilst the role is advertised on a full-time basis, we would be happy to discuss possible flexible working options and what this may look like for you. We are a key advocate of wellbeing and offer a variety of support for our people including hubs, programmes and development opportunities. We strive to achieve a family-friendly and inclusive workplace and to, above all, create possibilities for all. 

Diversity at Unilever is about inclusion, embracing differences, creating possibilities, and growing together for better business performance. We want to push boundaries, and have the flexibility needed to keep adapting in an ever-changing, more dynamic world. This means giving full and fair consideration to all applicants, regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. 

As part of your hiring journey, we are happy to support requests for reasonable adjustments, to improve your recruitment experience.

To find out more, including more information about our Employee Resource Groups, please click here.

Recruitment Fraud

Cyber criminals advertise fake job adverts with prestigious employers as a way of stealing information or even defrauding individuals out of money. In the most sophisticated cases, they will set up fake websites, which have a similar address to companies like Unilever. They even conduct fake telephone interviews and then offer candidates a role with the proviso they pay a fee for background checks or to cover work visa costs.  These types of attacks are becoming more common as more people are looking for employment in the economic climate. 

How is Unilever tackling this?

Many of Unilever’s recruitment sites publish a warning to candidates about recruitment fraud. The Cyber Security team also proactively scan for signs of people setting up fake Unilever sites and act to close them down. 

What can I do?

If you become aware of potential recruitment fraud, spot fake Unilever recruitment adverts or fake LinkedIn profiles, report them via Una Live Chat. 

Unilever does not accept responsibility or liability for any candidates who are financially impacted by recruitment fraud. Your vigilance is key!