Personal Assistant and Event Coordinator

With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that makes a real impact on the world. Work on brands that are loved and improve the lives of our consumers and the communities around us. We are driven by our purpose: to make sustainable living commonplace, and it is our belief that doing business the right way drives superior performance. At the heart of what we do is our people – we believe that when our people work with purpose, we will create a better business and a better world. 

At Unilever, your career will be a unique journey, grounded in our inclusive, collaborative, and flexible working environment. We don’t believe in the ‘one size fits all’ approach and instead we will equip you with the tools you need to shape your own future.

JOB PURPOSE

Unilever is the place where you can bring your purpose to life with the work that you do – creating a better business and a better world.

We are seeking a highly organized and detail-oriented Personal Assistant & Events Planner to support our executive team and manage a variety of events. The ideal candidate will have excellent communication skills, the ability to multitask, and a passion for event planning.

WHAT WILL YOUR MAIN RESPONSIBILITIES BE

Personal Assistant Duties:

• Manage communication for the leadership team of UFS.
• Schedule meetings and manage calendars.
• Help with daily time management.
• Run errands as requested.
• Plan travel, including flights, accommodation, and ground transportation.
• Control and settlement of expenses.
• Support in specific administrative tasks related to the role.

Events Planner Duties:

• Assist in event planning, design, and production while managing all project delivery elements within time limits.
• Provide administrative support to the Event Planner, including scheduling meetings, maintaining databases, and conducting research.
• Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
• Manage event set up, tear down, and follow-ups.
• Propose ideas to improve provided services and event quality.
• Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards.
• Assist in managing all event operations (preparation of venue, invitations, etc.).
• Handle unforeseen issues and troubleshoot any emerging problems on the event day

WHAT YOU NEED TO SUCCEED

Experiences & Qualifications

Skills:

• Organizational Skills: Ability to manage multiple tasks and projects efficiently.
• Communication Skills: Excellent verbal and written communication to interact with executives, clients, and vendors.
• Time Management: Proficiency in prioritizing tasks and meeting deadlines.
• Problem-Solving: Ability to handle unexpected issues and find effective solutions.
• Technical Skills: Proficiency in Microsoft Office Suite and event management software.

Experience:

• Relevant Experience: Proven experience in personal assistance roles.
• Event Management: Experience in organizing and managing events from start to finish.
• Administrative Support: Background in providing administrative support to executives or teams.

Qualifications:

• Education: Higher education is an added value.
• Certifications: High level of English.

Leadership

Our Critical Behaviors

• Care Deeply
• Focus on What Counts
• Deliver with Excellence
• Stay Three Steps Away

Unilever embraces diversity and encourages applicants from all walks of life! This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. 

• Flexible working hours for both arrival and departure
• Hybrid work model: 2/3 days of remote work per week
• Cafeteria in our offices
• Meal voucher
• Laptop and mobile phone or tablet according to job requirements
• Online language courses
• Wellness programs: resources and activities to promote physical, mental, and emotional well-being
• Gympass
• Online store with exclusive discounts on our products
• And much more!

Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.