Executive Assistant, Litigation & Business Integrity Team

Function: Legal – Business Integrity

Reports to: Global Head of Litigation and Business Integrity

Scope: Global

Location: Bosques, Mexico

Terms & Conditions: Full time.

ABOUT UNILEVER

Unilever is the place where you can bring your purpose to life with the work that you do – creating a better business and a better world. You will work on brands that are loved and improve the lives of our consumers and the communities around us. You will lead innovations, big and small, that will make our business win and grow. You will learn from brilliant business leaders and colleagues who provide mentorship and inspiration so that you can become a better you.

JOB PURPOSE

Every individual at Unilever can bring their purpose to life through their work. Join us and you’ll be surrounded by inspiring leaders and supportive peers. Among them, you’ll channel your purpose, bring fresh ideas to the table, and simply be you. As you work to make a real impact on the business and the world, we’ll work to help you become a better you. 

We’ve established four Legal Powerhouses in Bangalore, Mexico City, Barcelona and São Paulo, which will be an integral part of the Legal Function and provide defined, structured services to our other lawyers and to the wider business.

We’re looking for an experienced executive assistant in Mexico City to support the Global Head of Litigation and Business Integrity (US-based), as well as one or more of his direct reports.As the Litigation and Business Integrity (LBI) Legal Executive Assistant, you will play a vital role in the management of the LBI agenda, ensuring the smooth operation of this team.

Where this position fits-into the team:

• Part of the Unilever Legal Powerhouse – a team we’re currently building, which consists of around 20 colleagues in Mexico City

• Integral part of the Unilever’s Legal Function - a global operation consisting of approximately 500 lawyers and specialists

• Provides specific support to the Global Litigation and Business Integrity Group which comprises the following teams: Litigation, Business Integrity, Privacy and Competition. This Group operates as part of the corporate center, helping ensure that Unilever always does the right thing, in full compliance with all applicable laws.

WHAT WILL YOUR MAIN RESPONSIBILITIES BE

• Manage and maintain schedules, appointments, travel arrangements and expense reports, and act as a point of contact with other internal/external stakeholders

• Planning & coordination of team meetings, events and activities

• Project management for team-wide workstreams, development of tracking systems and internal Sharepoints to host resources

• Prepare and edit correspondence, reports, power point presentations as requested

• Coordinate and attend meetings, taking accurate minutes and following up on action points

• Handle confidential and sensitive information with professional discretion

• Organize and prioritize tasks, ensuring deadlines are met successfully

• Provide administrative support to other members of the team or squads as needed.

WHAT YOU WILL NEED TO SUCCEED

Experiences& Qualifications

• 3 - 5 years' experience as a Legal Administration Assistant, Personal Assistant, Project Management or similar role

• Bachelor's degree in business administration, legal studies, or related field preferred

• Exceptional knowledge of Microsoft Word, Excel and PowerPoint

• Experience working with Artificial Intelligence tools (i.e. MS Co-pilot) a plus

Skills 

• Excellent business English, with strong oral and written communication skills

• Highly reliable and organized with the ability to manage numerous projects simultaneously in a fast-paced environment

• Willingness and drive for organization and process excellence

• Strong interpersonal skills and highly team-oriented.Agility, resilience, and a good sense of humor are also important qualities.